Taking Your First Business Trip

12.01.23 16:28 Comment(s) By Esther Ishaya

Taking Your First Business Trip

The peculiar thing about business travel is that it is a mixture of the familiar and the bizarre. The business you intend to conduct is one in which you are proficient. Whether it is negotiating a new company initiative, creating a software product, or attending a seminar or conference, the business portion of your business trip is likely not the most challenging aspect.


However, if you are new to business travel, there are some things that are significantly different from leisure travel, as well as ways to prepare for the trip that will determine whether it goes well or you return home irritated by your efforts. As with any commercial endeavor, planning is the key to success in this endeavor. Above all else, have your business plan well-organized and ready to use upon arrival. If you are giving a presentation, ensure that everything is complete, the PowerPoint slides are created and tested, and that all of your equipment is prepared before you go. The fact that you are prepared for the work you will be performing in this new place will significantly reduce your anxiety.

Planning for a successful commercial effort is not, however, the end of preparation. Do your research on the destination and how you will handle the journey once you there. Here are some essential things you should consider well in advance to ensure a successful trip.

  • As soon as your destination is determined, book the flight. The earlier you confirm this, the more certain you can be that you will have a flight and that your preferred seats will be available. This can make flying travel for work significantly less stressful.
  • Driving through a new city. If you plan to drive in a new city, make sure to bring maps and be familiar with the layout of the roads. Driving in Boston is a very different experience from driving in Kansas City. If possible, schedule your ground transportation in advance to prevent driving.
  • Accommodations. Book your hotel early in advance to ensure that you will have a room upon arrival. Only in instances when it is uncertain where you will wind up can this be delayed. The last thing you want is to require a room at 11 p.m. and find that every hotel in town is full.
  • Exceptional necessities. If you have medications or other needs that require specific consideration, do so in advance as well. If there are business necessities you will require upon your arrival, you can ship items in advance so that equipment is waiting for you at your destination workplace.
  • Concerning security. Remember that airport homeland security is stringent and the restrictions are subject to change. You can typically check the current restrictions and travel options of airlines on the internet. By understanding this beforehand, you can avoid a great deal of stress at the airport.
  • Money. You shouldn't travel with large amounts of cash, but you should consider your cash and other financial needs in advance. Travel with a large amount of available credit. With good credit, roadside emergencies can be mitigated; without it, you may find yourself in a jam. If you are traveling internationally, familiarize yourself with the local currency.

  • By engaging in extensive, meticulous planning, you can ensure that you bring only what you need on your trip. This will become more natural with continued travel. But take the time to prepare thoroughly and in advance, so that when you embark on this grand adventure, you are confident that you have covered all of your bases.
  • Things that are taken for granted. Little matters greatly. If you want to feel as at home as possible in your hotel room, you should consider and pack any necessary home comforts. Something as simple as your favorite pillow or a scented candle can make all the difference in your ability to rest and be prepared for the next day's business.

Esther Ishaya

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